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BIS Office Systems Announces Strategic Partnership to Deliver a Comprehensive Document Solution
BIS Office Systems Announces Strategic Partnership to Deliver a Comprehensive Document Solution

BIS OFFICE SYSTEMS ANNOUNCES STRATEGIC PARTNERSHIP
TO DELIVER A COMPREHENSIVE DOCUMENT SOLUTION


Mobile, Alabama – July 28, 2016 – BIS Office Systems, notable office equipment company on the Gulf Coast and division of BIS Technology Group, announces partnership with Gilmore Services, Northwest Florida’s and Southern Alabama’s largest locally owned records and information management company, to deliver comprehensive document solutions to businesses on the Gulf Coast.


Together BIS Office Systems and Gilmore Services will provide organizations with NAID Certified & Insured secure document and data, destruction, storage, imaging, scanning and document management.


“I look forward to working with Jim Beran, Director of Sales at Gilmore Services,” said Tyran Colvin, President of BIS Office Systems. “Now, we’ll be able to provide our customers with a total office document solution. From the document’s creation to its disposal, there will be customized solutions for every business to maximize efficiency and reduce costs.”


Gilmore Services is the only records management company in our region that is certified by NAID that carries the proper professional liability indemnification data insurance that protects our customers! Down Stream Data Coverage. Link:  http://www.downstreamdata.com/


 

About BIS Office Systems
BIS Office Systems is your single-source total solution provider offering the greatest resources and service network in the business. We specialize in providing custom document and print management solutions that stand up to the challenges of your organization’s equipment and service needs. Headquartered in Mobile, Alabama, BIS Office Systems has been serving Gulf Coast businesses for over 6 years. Learn more at www.bisofficesystems.com.


About BIS Technology Group
BIS Technology Group is the technology leader on the Gulf Coast comprised of four divisions: information technology, web design & digital marketing, office equipment and business consulting. Together these divisions help local businesses exceed expectations and allow them to group to their full potential while minimizing risks. To learn more about BIS Technology Group, go to www.bistechnologygroup.com.


About Gilmore Services
Gilmore Services is the largest locally owned records and information management company in Northwest Florida and Southern Alabama headquartered in Pensacola, Florida. To learn more about Gilmore Services, go to www.gilmoreservices.com.

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Lower Your Business Expenses by Establishing a Print Policy
Lower Your Business Expenses by Establishing a Print Policy

In today’s world, businesses are trying to reduce unnecessary paper waste which affects the environment as well as their profitability.

Aside from using Document Management Software, an effective printer policy can curtail the exorbitant waste of money and resources businesses see on a daily basis.

Did you know that the average office worker uses 10,000 sheets of copy paper a year?

This amount of consumption obviously impacts the environment, and puts a serious dent into the operational budget of any size business.

45% of the paper printed in offices reportedly ends up in the trash at the end of the day. 

 

Much of this is from pages users didn’t even intend on printing.

Many companies may be aware of the amount of wasted paper, but don’t have a handle on how much it may be costing them or what they can do about it. With printer ink costing almost 2000% more than the cost of gas, all those unimportant print jobs really add up. A report from the Gartner Group said that the mismanagement of copiers, printers and faxes can cost businesses between 1-3% of their revenue annually. Imagine if your business was making a 1-3% increase in revenue, but then losing it to the lack of oversight on something as simple as paper usage.

After evaluating the areas for improvement, implement simple print policies to make a dramatic difference in cost savings and eliminating waste.

 

From designating rules about who to notify when you have a large print job to do, to enforcing two-sided (duplex) printing, print policies can be as detailed and specific as your company wants.

For many businesses, the best practices include: 

Print and copy in black and white as much as possible. Set it as default.
Choose the best device for large print jobs to save the most money.
Make two-sided (duplex) printing a default.
Print jobs to the cloud.
Use software to measure and manage printing costs.

For businesses considering a print policy, the following outline serves as a good starting place for implementing an efficient workplace.

 

Printer Policy


Purpose: Explain in a sentence or two why a print policy is now an essential policy to employ.

 

Scope: List who the policy applies to: employees, contractors.  

 

Supported Printers: Listing out the type of printers your office has and their respective specs and capabilities makes an excellent resource for employees to return to when they are looking for a printer that can do specific things.
Printer Name Printer Model Resolution (dpi) Location Capabilities



Basic print policies:

1. Printers must be used only for business purposes and not for personal documents.
2. The allowance or non-allowance of personal printers either in the office or on remote location should be outlined here.
3. The printer is not a copier. If you need multiple copies, print one good copy on the printer and use the photocopier to make additional copies.
4. Be responsible. If you print something, please claim it, and if you no longer want it, please recycle it appropriately. 
5. Keep the area clean. If you see someone’s unclaimed print job, stack it neatly in the designated area. Items will be disposed of after (enter determined time allowance).
6. Take advantage of duplex (two-sided) printing when available and other output options for presentations (i.e. printing four PowerPoint slides per page versus only one).
7. Limit toner usage by keeping the light toner and lower dpi settings set as the default print settings.
8. Avoid large print jobs. If necessary, discuss with your Office Manager or IT department so you can use the most appropriate (lower cost) printer and co-workers can be notified that there will be a wait.
9. Monitor your print job. If it’s over 25 pages, be sure to be there to collect the pages so the tray does not overflow and spill onto the floor.
10. Avoid printing emails. Make use of your email application’s folders and archiving abilities.
11. If you need special paper, please check with IT to determine if the paper if proper for the machine before using.
12. Print in black and white by default at every opportunity.
13. Printer paper can be found (list location here). Toner cartridges can be retrieved from (list place or person here).
14. If you notice a problem with the printer such as a paper jam or if it’s out of ink, and you have not been taught how to fix the problem, please do not try. Report the problem to the Office Manager, IT department, or to a trained co-worker who may be able to help.
15. Report any unresolved or continual malfunctions of the office printing and copying equipment to the Office Manager.



Any employee who is found to have violated this policy may be subject to disciplinary action, up to and including termination of employment.

Employee Agreement


I, [employee name], have read and understand the above Printer Policy, and agree to adhere to the rules outlined therein.

___________________________________ _______________________________
Employee Signature Date


BIS Office Systems offers document management and managed print services that can effectively lower your operating costs and give you peace of mind. Our software can track a specific user’s printing activity or an entire department so we can establish the best solutions for controlling your printing costs. Contact us today for your free evaluation to see if a print or document management solution is right for your business.


BIS Office Systems to Host Educational Seminar on Office Efficiency
BIS Office Systems to Host Educational Seminar on Office Efficiency

FOR IMMEDIATE RELEASE

 

Contact: Christi Kannapel

ckannapel@askbis.com

251.923.4015

BIS OFFICE SYSTEMS TO HOST EDUCATIONAL
SEMINAR ON OFFICE EFFICIENCY


Complimentary Luncheon for Mississippi Gulf Coast Businesses

 

Mobile, AL (July 8, 2016) – BIS Office Systems, office equipment company on the Gulf Coast, will host free lunch and learn event for Mississippi Gulf Coast businesses on Thursday, August 11th at Mary Mahoney’s located at 110 Rue Magnolia in Biloxi, Mississippi. This educational seminar teaches local business executives how to create an efficient office to increase productivity, eliminate downtime and optimize workflow. Reservations are required and can be made by visiting bisofficesystems.com/seminar or calling 251.410.7601.

 

According to a recent survey conducted by Gartner Group, 90% of organizations don’t know how much they’re spending on printing or even how many printers they have.  BIS Office Systems’ presentation will focus on different ways to save money while maximizing efficiency.

 

Who Should Attend?

Due to the content being discussed, the lunch seminar is better suited for business owners and executives who want to increase efficiency in the workplace.

 

Tyran Colvin, President of BIS Office Systems, will discuss the main four components of his office efficiency optimization plan including business applications, technology integration, office machinery and print smart services.

“I’ve found that a lot of businesses don’t realize how much time and money they’re wasting on their office equipment,” said Colvin. “If your office isn’t set up to run efficiently, you can lose more than just money and productivity. It can create a negative company culture and hurt customer service.”


Colvin continues, “This presentation focuses on the obstacles of creating an efficient office using your printers, copiers, business applications and more.”

 

To learn more about this educational seminar, visit www.bisofficesystems.com/seminar.

 

About BIS Office Systems

BIS Office Systems is your single-source total solution provider offering the greatest resources and service network in the business. We specialize in providing custom document and print management solutions that stand up to the challenges of your organization’s equipment and service needs. Headquartered in Mobile, Alabama, BIS Office Systems has been serving Gulf Coast businesses for over 6 years. Learn more at www.bisofficesystems.com.

 

About BIS Technology Group

BIS Technology Group is the technology leader on the Gulf Coast and is comprised of four divisions: information technology, web design & digital marketing, office equipment and business consulting. Together these divisions help local businesses exceed expectations and allow them to group to their full potential while minimizing risks. To learn more about BIS Technology Group, visit bistechnologygroup.com.

 

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FACT SHEET

 

  1. A Gartner Group survey revealed that 90% of companies don’t know how much they’re spending on printing or even how many printers they have.
    Source: http://blog.marconet.com/blog/6-stats-about-printing-costs-that-will-surprise-you

 

  1. Partnering with a vendor can actually reduce operating costs by 20% to 30%.
    Source: http://blog.marconet.com/blog/6-stats-about-printing-costs-that-will-surprise-you

 

  1. On average, print is third largest operating expense after payroll and rent.
    Source: http://www.raymorgan.com/shocking-office-printing-stats-you-need-to-know/

 

  1. Most businesses could save on printing costs by 10% to 30%.
    Source:
    http://blog.marconet.com/blog/6-stats-about-printing-costs-that-will-surprise-you