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Access Your Gmail Emails and Calendars Directly from your Printer’s Touch Screen
Access Your Gmail Emails and Calendars Directly from your Printer’s Touch Screen

Being able to print on the go is fast becoming a standard requisite for many businesses. With the Kyocera Google Connector app, employees are able to access their Google accounts right at the touch screen control panel of the MFP (multifunctional printer).


With companies making the move from physical storage to the cloud, cloud print environments are becoming a necessity to have integrated into the business workflow. That’s why Kyocera Document Solutions, one of the world’s leading document solutions companies, developed the Google Connector app. While at the printer, one can: 

 

• View, compose, edit and search through Gmails 

Scan documents to store or use as attachments
View and print calendars

 

Kyocera continues to look at the evolving climate in business workflow needs as does Google. With Gmail reportedly being used by nearly 50% of small business employees, Kyocera sought out how to connect with Google’s cloud email service market to provide more integrated workflow opportunities. Through this Google partnership, Kyocera keeps the workforce mobile by enabling users to retrieve Gmail functionality on the individual MFPs without having to log in on a separate device. 

The development of business applications such as this have been a priority for Kyocera for years. They previously developed the Kyocera Cloud Connect, Mobile Print, and the Microsoft Exchange and SharePoint Connectors for easy to use printing via the cloud from smartphones, tablets and PCs.

When it comes to the security of cloud printing, Kyocera developed the technology of linking an organization’s Google cloud printing capabilities with leading print management solutions to ensure secure print release. Unique to Kyocera, the connection of a company’s Google Cloud Print account to their print management account creates the ultimate document security. In addition, all print jobs can be set to hold until the user authenticates. 

At one time, the “mobile” workforce meant having to lug a heavy suitcase of samples door to door. Today, it requires access to everything at your fingertips no matter where you are. Since BIS Office Systems is a Kyocera Premier Dealer, we can offer all of the solutions discussed above. Our managed document solutions work for you so you have more time for your business. Call us today at 251-476-3113 for a free, no hassle, no obligation evaluation and assessment of your workplace printing needs.


 


How to be efficient in the workplace with your copier and printer
How to be efficient in the workplace with your copier and printer

In today’s business world, printing and copying documents for meetings, presentations, filing and general office use is ingrained in the everyday workflow of an office. what would you do without an office printer and copier? that’s tough to imagine.


That’s why office equipment companies, such as Kyocera, have built their business around making your business more efficient and productive. With the latest technologies, your office printer and copiers can make print-related tasks simpler and easier for all employees. Just recently, Kyocera launched copier and printer apps that let users easily scan and print documents straight from their mobile devices to their office printer.

 

Mobile print is the newest technology that gives you a number of functions to help you print and copy wirelessly on any mobile device. You can also scan documents and upload them straight to your mobile device as well. If you don’t have Mobile Print installed on your copier and phone, you’re making your work life harder than it needs to be.

 

But Mobile Print isn’t the only way you can be efficient at work with your copier and printer. As a Total Document Solutions Provider, BIS Office Systems helps businesses lower costs with their office equipment, maximizes printer and copying tasks by providing quality and efficient equipment, makes sure your office equipment is secure and safe so outside hackers cannot access private files, and much more.

 

 

BIS Office Systems provides document and printer management solutions, so you can get power over the document flow process in your office rather than let it overpower you. As a Print Management Solution provider, we also give your business customer tailored printer services that best fit your company’s need. This means less expense and more time being productive.

 

Many businesses overprint and spend way too much money on printing in general. Did you know that 90% of business currently don’t track what they are spending on printing? And the average office spends 1 – 3% of total revenue just on printing per year.* Many times, print jobs are unnecessary or too much paper has been used. That’s why having a Managed Print Service is important to your business. 

 

We assess your current printing usage and create a plan of attack to eliminate unneeded printing and copying. We also make it easy to refill your toners by shipping new toner cartridges automatically to your office when your printers show 15 – 20% of toner is left. Thus, this helps eliminate trips to the store and sudden printer outages when you were not expecting the toner to run out.

 

It’s the little things many businesses don’t think about that put stress and time restraints on office productivity. That’s why BIS Office Systems make it our business to help identify and eliminate those issues to help your business work seamlessly and efficiently. Our experts are trained specifically in office systems management to help advise your business in the best solutions.

 

We encourage you to give us a call to set up a free PrintSmart Evaluation on your office printers and copiers. Our experts can then determine the best option for your business and create a personalized plan of action concerning your copier, printers. We also offer IT support to keep your documents and business information secure online. Call us today! 251.476.3113

 

 

 

*Statistics provided by The Gartner Group


What You Need to Know About Toner
What You Need to Know About Toner

Toner is a major component to your printer. Without toner, you would not be able to print because the toner is the color that gets put on the page. Ink cartridges are very similar to toners, except that ink cartridges are used in inkjet printers while toner cartridges are used in laser printers. Laser printers are the type of printer that most businesses use. This is because laser printers are more efficient and can print a larger volume of black and white pages much faster than most inkjet printers.

 

Inkjet printers are mainly used for home, personal printing or printing that requires a lot of color. While laser printers are excellent for users that print a high volume of pages regularly which is why many businesses prefer laser over inkjet. The cost per page and regular maintenance is usually lower than an inkjet printer too. Laser printers have the capability to print pages at a much faster rate – think about 20 pages per minute versus about five pages per minutes with an inkjet printer.


So, if you are a business that has invested in a laser printer, toner is an essential part of the operation. Toner is comprised of a fine powder that can be magnetically charged. This magnetic charge is picked up by the electrically-charged drum and the toner particles are lifted and rolled onto the page in the shape or form you want to be printed. A laser in the printer glues these toner particles to the page using heat.

 

Toner powder comes in black, white, clear, cyan, magenta and yellow. The powder has tiny, fine particles of plastic mixed in that adheres the color to the page when it goes through the fuser (which heats the mixture). This mixture creates a crisp and lasting image on the paper.


Original Equipment Manufacturer, or OEM, refers to toner that is made by the same brand as your printer. As BIS Office Systems, we carry OEM toner for virtually every make and model printer on the market. The best part about buying toner through us is that you will find it here for much less than your typical office supply store. We also make our own line of BIS | Office Systems private label toners. An industry leader OEM manufactures our toner to ensure quality and a best-in-class product.

 

Toner typically should be changed every 2,000 pages or so. This is another differentiator from inkjet printers.  Laser printer toner cartridges can last a very long time compared to inkjet printer cartridges, which usually last about 500 pages before needing to be replaced.

 

Taking care of your printer, doing regular maintenance and cleaning, and cleaning your toner cartridges will keep your printer running efficiently and increase its lifespan.

 

 Some tips to clean your toner:

·         Wipe the toner cartridge with an activated toner cloth. The toner cloth works to attract and catch toner particles that               other cloths would not pick up.

·         Use a toner vacuum to suck out any spilled toner on the inside of your printer.

·         Use a clean paintbrush to clean hard-to-reach nooks and crannies in your printer.

·         Wash the paper feed roller using rubbing alcohol.