In today’s world, businesses are trying to reduce unnecessary paper waste which affects the environment as well as their profitability.
Did you know that the average office worker uses 10,000 sheets of copy paper a year?
This amount of consumption obviously impacts the environment, and puts a serious dent into the operational budget of any size business.
Much of this is from pages users didn’t even intend on printing.
Many companies may be aware of the amount of wasted paper, but don’t have a handle on how much it may be costing them or what they can do about it. With printer ink costing almost 2000% more than the cost of gas, all those unimportant print jobs really add up. A report from the Gartner Group said that the mismanagement of copiers, printers and faxes can cost businesses between 1-3% of their revenue annually. Imagine if your business was making a 1-3% increase in revenue, but then losing it to the lack of oversight on something as simple as paper usage.
From designating rules about who to notify when you have a large print job to do, to enforcing two-sided (duplex) printing, print policies can be as detailed and specific as your company wants.
• Print and copy in black and white as much as possible. Set it as default. • Choose the best device for large print jobs to save the most money. • Make two-sided (duplex) printing a default. • Print jobs to the cloud. • Use software to measure and manage printing costs. For businesses considering a print policy, the following outline serves as a good starting place for implementing an efficient workplace.
Purpose: Explain in a sentence or two why a print policy is now an essential policy to employ.
Scope: List who the policy applies to: employees, contractors.
Employee Agreement
I, [employee name], have read and understand the above Printer Policy, and agree to adhere to the rules outlined therein. ___________________________________ _______________________________ Employee Signature Date BIS Office Systems offers document management and managed print services that can effectively lower your operating costs and give you peace of mind. Our software can track a specific user’s printing activity or an entire department so we can establish the best solutions for controlling your printing costs. Contact us today for your free evaluation to see if a print or document management solution is right for your business.