FOR IMMEDIATE RELEASE
Contact: Christi Kannapel
ckannapel@askbis.com
251.923.4015
Mobile, AL (July 8, 2016) – BIS Office Systems, office equipment company on the Gulf Coast, will host free lunch and learn event for Mississippi Gulf Coast businesses on Thursday, August 11th at Mary Mahoney’s located at 110 Rue Magnolia in Biloxi, Mississippi. This educational seminar teaches local business executives how to create an efficient office to increase productivity, eliminate downtime and optimize workflow. Reservations are required and can be made by visiting bisofficesystems.com/seminar or calling 251.410.7601.
According to a recent survey conducted by Gartner Group, 90% of organizations don’t know how much they’re spending on printing or even how many printers they have. BIS Office Systems’ presentation will focus on different ways to save money while maximizing efficiency.
Who Should Attend?
Due to the content being discussed, the lunch seminar is better suited for business owners and executives who want to increase efficiency in the workplace.
Tyran Colvin, President of BIS Office Systems, will discuss the main four components of his office efficiency optimization plan including business applications, technology integration, office machinery and print smart services.
“I’ve found that a lot of businesses don’t realize how much time and money they’re wasting on their office equipment,” said Colvin. “If your office isn’t set up to run efficiently, you can lose more than just money and productivity. It can create a negative company culture and hurt customer service.”
Colvin continues, “This presentation focuses on the obstacles of creating an efficient office using your printers, copiers, business applications and more.”
To learn more about this educational seminar, visit www.bisofficesystems.com/seminar.
About BIS Office Systems
BIS Office Systems is your single-source total solution provider offering the greatest resources and service network in the business. We specialize in providing custom document and print management solutions that stand up to the challenges of your organization’s equipment and service needs. Headquartered in Mobile, Alabama, BIS Office Systems has been serving Gulf Coast businesses for over 6 years. Learn more at www.bisofficesystems.com.
About BIS Technology Group
BIS Technology Group is the technology leader on the Gulf Coast and is comprised of four divisions: information technology, web design & digital marketing, office equipment and business consulting. Together these divisions help local businesses exceed expectations and allow them to group to their full potential while minimizing risks. To learn more about BIS Technology Group, visit bistechnologygroup.com.
###
FACT SHEET
CHRISTI KANNAPEL, MARKETING DIRECTOR BIS Technology Group 251-923-4015 ckannapel@askbis.com www.bistechnologygroup.com
Mobile, Alabama – May 10, 2016 – BIS Office Systems, a notable office equipment company along the Gulf Coast, welcomes experienced office manager, Kim Smeraglia. In her role, she will be responsible for managing the administrative staff, human resources, benefits and financial matters.
Tyran Colvin, President of BIS Office Systems, stated, “With her 20 plus years of experience as a human resource manager and office administrator, Kim will be a key part of our success moving forward. She’s held extensive positions with a leadership aspect that will allow her to exceed here at BIS Office Systems.”
Prior to joining the BIS Office Systems’ team, Smeraglia had worked in the medical, education and accounting fields as an office manager, administrator, human resource manager and accounting manager.
In addition to her past business experience, Smeraglia has also held leadership roles in the community such as PTA, PTO and Ballpark President.
Colvin went on to add “With Kim onboard, I look forward to seeing what she can accomplish and how our company will grow.”
About BIS Office Systems BIS Office Systems is your single-source total solution provider offering the greatest resources and service network in the business. We specialize in providing custom document and print management solutions that stand up to the challenges of your organization’s equipment and service needs. Headquartered in Mobile, Alabama, BIS Office Systems has been serving Gulf Coast businesses for over 6 years. Learn more at www.bisofficesystems.com.
About BIS Technology Group BIS Technology Group is the technology leader on the Gulf Coast comprised of four divisions: information technology, web design & digital marketing, office equipment and business consulting. Together these divisions help local businesses exceed expectations and allow them to group to their full potential while minimizing risks. To learn more about BIS Technology Group, go to www.bistechnologygroup.com.
Mobile, Alabama – July 28, 2016 – BIS Office Systems, notable office equipment company on the Gulf Coast and division of BIS Technology Group, announces partnership with Gilmore Services, Northwest Florida’s and Southern Alabama’s largest locally owned records and information management company, to deliver comprehensive document solutions to businesses on the Gulf Coast.
Together BIS Office Systems and Gilmore Services will provide organizations with NAID Certified & Insured secure document and data, destruction, storage, imaging, scanning and document management.
“I look forward to working with Jim Beran, Director of Sales at Gilmore Services,” said Tyran Colvin, President of BIS Office Systems. “Now, we’ll be able to provide our customers with a total office document solution. From the document’s creation to its disposal, there will be customized solutions for every business to maximize efficiency and reduce costs.”
Gilmore Services is the only records management company in our region that is certified by NAID that carries the proper professional liability indemnification data insurance that protects our customers! Down Stream Data Coverage. Link: http://www.downstreamdata.com/
About Gilmore Services Gilmore Services is the largest locally owned records and information management company in Northwest Florida and Southern Alabama headquartered in Pensacola, Florida. To learn more about Gilmore Services, go to www.gilmoreservices.com.
Mobile, Alabama (June 23, 2016) – BIS Office Systems, notable office equipment company on the Gulf Coast, was awarded the 2016 Excellence in Customer Service Award from Copystar, a Kyocera company, for the second year in a row. This award recognizes Total Document Solutions providers with superior customer service skills, specialized certifications and up-to-date online training.
Copystar selected BIS Office Systems to receive this award because all of their technicians hold certifications for every Kyocera product, three technicians are Hypas certified, and two technicians hold special certifications like Fiery and Cisco. “It’s an honor to receive this award for the second year in a row,” said Tyran Colvin, President of BIS Office Systems. “I couldn’t be more proud of my team for all of their hard work and dedication to complete their trainings. With these certifications, I know our team will be able to provide the best customer service possible to our clients and future clients!”
ABOUT BIS OFFICE SYSTEMS
ABOUT BIS TECHNOLOGY GROUP
ABOUT KYOCERA DOCUMENT SOLUTIONS AMERICA
KYOCERA Document Solutions America, Inc. (www.usa.kyoceradocumentsolutions.com), headquartered in Fairfield, N.J., is a leading provider of computer-connectable document imaging and document management systems, including network-ready digital MFPs/printers, laser printers, color MFPs/printers, digital laser facsimiles, and multifunctional and wide format imaging solutions. KYOCERA Document Solutions America is a group company of KYOCERA Document Solutions Inc., a core company of the KYOCERA Corporation, the world's leading developer and manufacturer of advanced ceramics and associated products, including telecommunications equipment, semiconductor packages and electronic components.
KYOCERA Document Solutions America, the first document solutions company with third-party certified sales data, has received numerous honors for its products’ high performance, reliability and cost efficiency. KYOCERA Corporation's consolidated net revenues exceeded $13.32 billion for the fiscal year ending on March 31, 2016.
In today’s business world, printing and copying documents for meetings, presentations, filing and general office use is ingrained in the everyday workflow of an office. what would you do without an office printer and copier? that’s tough to imagine.
That’s why office equipment companies, such as Kyocera, have built their business around making your business more efficient and productive. With the latest technologies, your office printer and copiers can make print-related tasks simpler and easier for all employees. Just recently, Kyocera launched copier and printer apps that let users easily scan and print documents straight from their mobile devices to their office printer.
Mobile print is the newest technology that gives you a number of functions to help you print and copy wirelessly on any mobile device. You can also scan documents and upload them straight to your mobile device as well. If you don’t have Mobile Print installed on your copier and phone, you’re making your work life harder than it needs to be.
But Mobile Print isn’t the only way you can be efficient at work with your copier and printer. As a Total Document Solutions Provider, BIS Office Systems helps businesses lower costs with their office equipment, maximizes printer and copying tasks by providing quality and efficient equipment, makes sure your office equipment is secure and safe so outside hackers cannot access private files, and much more.
BIS Office Systems provides document and printer management solutions, so you can get power over the document flow process in your office rather than let it overpower you. As a Print Management Solution provider, we also give your business customer tailored printer services that best fit your company’s need. This means less expense and more time being productive.
Many businesses overprint and spend way too much money on printing in general. Did you know that 90% of business currently don’t track what they are spending on printing? And the average office spends 1 – 3% of total revenue just on printing per year.* Many times, print jobs are unnecessary or too much paper has been used. That’s why having a Managed Print Service is important to your business.
We assess your current printing usage and create a plan of attack to eliminate unneeded printing and copying. We also make it easy to refill your toners by shipping new toner cartridges automatically to your office when your printers show 15 – 20% of toner is left. Thus, this helps eliminate trips to the store and sudden printer outages when you were not expecting the toner to run out.
It’s the little things many businesses don’t think about that put stress and time restraints on office productivity. That’s why BIS Office Systems make it our business to help identify and eliminate those issues to help your business work seamlessly and efficiently. Our experts are trained specifically in office systems management to help advise your business in the best solutions.
We encourage you to give us a call to set up a free PrintSmart Evaluation on your office printers and copiers. Our experts can then determine the best option for your business and create a personalized plan of action concerning your copier, printers. We also offer IT support to keep your documents and business information secure online. Call us today! 251.476.3113
*Statistics provided by The Gartner Group
In today’s world, businesses are trying to reduce unnecessary paper waste which affects the environment as well as their profitability.
Did you know that the average office worker uses 10,000 sheets of copy paper a year?
This amount of consumption obviously impacts the environment, and puts a serious dent into the operational budget of any size business.
Much of this is from pages users didn’t even intend on printing.
Many companies may be aware of the amount of wasted paper, but don’t have a handle on how much it may be costing them or what they can do about it. With printer ink costing almost 2000% more than the cost of gas, all those unimportant print jobs really add up. A report from the Gartner Group said that the mismanagement of copiers, printers and faxes can cost businesses between 1-3% of their revenue annually. Imagine if your business was making a 1-3% increase in revenue, but then losing it to the lack of oversight on something as simple as paper usage.
From designating rules about who to notify when you have a large print job to do, to enforcing two-sided (duplex) printing, print policies can be as detailed and specific as your company wants.
• Print and copy in black and white as much as possible. Set it as default. • Choose the best device for large print jobs to save the most money. • Make two-sided (duplex) printing a default. • Print jobs to the cloud. • Use software to measure and manage printing costs. For businesses considering a print policy, the following outline serves as a good starting place for implementing an efficient workplace.
Purpose: Explain in a sentence or two why a print policy is now an essential policy to employ.
Scope: List who the policy applies to: employees, contractors.
Employee Agreement
I, [employee name], have read and understand the above Printer Policy, and agree to adhere to the rules outlined therein. ___________________________________ _______________________________ Employee Signature Date BIS Office Systems offers document management and managed print services that can effectively lower your operating costs and give you peace of mind. Our software can track a specific user’s printing activity or an entire department so we can establish the best solutions for controlling your printing costs. Contact us today for your free evaluation to see if a print or document management solution is right for your business.
Did you know that your copiers might put you, your employees and the company at risk? Copiers hang onto sensitive data that is scanned, copied, printed, faxed and emailed by employees. That data is usually stored within the copier’s hard disk drive. If your employees are scanning or printing information that is sensitive in nature, you need to implement a copier policy to keep your data secure.
But how does a copier take that information?
Most work copiers have a hard disk drive which is necessary to manage and control tasks and jobs sent to the copier. These types of copiers, referred to as “digital copiers” are more productive and high-tech than the average at-home copier, which usually does not contain a hard drive. The hard drive in work copiers stores images of every document, whether you are scanning, faxing, copying or emailing a document.
How can someone steal that stored data?
As the digital age progresses, so does the intelligence of hackers. These hackers have discovered a way to extract this sensitive data either remotely or after the hard drive had been removed and replaced. This extraction software is available online, for free. Many times, work copiers are leased, used and then returned for a new copier through a third-party office systems company, such as BIS Office Systems. When a copier is returned to the leasing company, those hard drives get replaced and or stay on the old copier, meaning anyone could buy a copier containing birth certificates, social security numbers, bank records, income statements and much more from a past company. Copiers can also get leased by one company, returned then sold to another copier. So knowing how to extra your company’s data and protect it is extremely important to protecting your business.
So what can I do?
Create a data security plan for when you are leasing, buying and returning your copiers. This plan should be understood by all employees and added to your company’s security policy program. Make sure every employees understand how document data is stored and how the company will protect that data from hackers. If your business uses an IT company or your business has its own IT staff, these security experts should be the ones in charge of your copier data. They will have the knowledge and expertise to keep your company data safe and secure.
If you do not employ and IT staff or third-party IT Company, we highly recommend you do so. But if you want to try to protect your business data yourself here is what you need to know:
1. Encryption: You have most likely heard of this word before. It describes the method of scrambling data using a code so that data can never be extracted remotely or straight from the hard drive.
2. Overwriting: This method wipes files by overwriting existing data with random characters. This makes is very difficult for the old files to be translated.
If the copier does not come with data security, make a plan for how to dispose of data and that everyone in the company understands that copiers cannot be returned until the data is wiped.
Make sure you ask the manufacturer which security features comes with your copier and if it will be an add-on you need to purchase. Additionally, talk to the copier leasing company to see how they dispose of old hard drives or if you can keep the hard drive once the copier is returned. Make sure that is an agreement in writing before you lease a copier.
Your IT staff should handle all data security issues, and if you do not have IT support, you should make a copier policy and plan to remove all existing data before the copier is returned, or even to clear data after every use. Security education is one of the most important aspects to running a company. It is your responsibility to keep company data safe and away from hackers with malicious intentions.
At BIS Office Systems, we can assist you in creating a copier and printer policy and make sure your data is safely removed and destroyed after your leasing agreement is up. We understand the need for security and it is our goal to give companies productive, efficient and safe office equipment. Call us today to have a free consultation about leasing or buying our copiers and printers and we can help you move your business forward.
Call: 251- 476-3113 or visit our website to learn more. http://bisofficesystems.com/