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• How to Get the Most Bang for Your Buck When Buying Toner

  If you’re looking to save money on toner, there are several factors you should consider. Determining what the best bang for your buck is regarding toner may not be as simple as you think. It’s really a question that begins with what kind of machine you are looking for in your business and how often it will be used.  When choosing this type of office equipment, it’s important to factor in the cost savings and peace of mind that a managed services contract would provide.  Managed Print Services is a program offered by print providers that provides a customized solution for all aspects of your company’s printing needs at an affordable fixed price. With a managed services plan, you typically receive: • High quality compatible or name brand toner  • Automatic toner shipments on an as needed basis • Quick response time for repairs • First-rate service  • Worry-free monitoring of your machine  “It isn’t always about the price. Points to consider are product warranties and return policies. While there is always going to be a cheaper source, dealing with someone local who guarantees their product removes ...

• Copiers and Security Issues

    Did you know that your copiers might put you, your employees and the company at risk? Copiers hang onto sensitive data that is scanned, copied, printed, faxed and emailed by employees. That data is usually stored within the copier’s hard disk drive. If your employees are scanning or printing information that is sensitive in nature, you need to implement a copier policy to keep your data secure.   But how does a copier take that information? Most work copiers have a hard disk drive which is necessary to manage and control tasks and jobs sent to the copier. These types of copiers, referred to as “digital copiers” are more productive and high-tech than the average at-home copier, which usually does not contain a hard drive. The hard drive in work copiers stores images of every document, whether you are scanning, faxing, copying or emailing a document.   How can someone steal that stored data? As the digital age progresses, so does the intelligence of hackers. These hackers have discovered a way to extract this sensitive data either remotely or after the hard drive had been ...

• Access Your Gmail Emails and Calendars Directly from your Printer’s Touch Screen

  

  Being able to print on the go is fast becoming a standard requisite for many businesses. With the Kyocera Google Connector app, employees are able to access their Google accounts right at the touch screen control panel of the MFP (multifunctional printer).   With companies making the move from physical storage to the cloud, cloud print environments are becoming a necessity to have integrated into the business workflow. That’s why Kyocera Document Solutions, one of the world’s leading document solutions companies, developed the Google Connector app. While at the printer, one can:      • View, compose, edit and search through Gmails  • Scan documents to store or use as attachments • View and print calendars   Kyocera continues to look at the evolving climate in business workflow needs as does Google. With Gmail reportedly being used by nearly 50% of small business employees, Kyocera sought out how to connect with Google’s cloud email service market to provide more integrated workflow opportunities. Through this Google partnership, Kyocera keeps the workforce mobile by enabling users to retrieve Gmail functionality on the individual MFPs without having to log in on a ...

• Newsletter: Forget Apps...Here Comes the Voice-Controlled Future

  

  Check Out Our July 2016 Newsletter Here! In July's newsletter, learn: Forget Apps...Here Comes the Voice-Controlled Future   Skip the Airport - Just Hop in Your E-Jet and Fly!   Your Crystal Ball for Hiring   Top 8 Tips to Prevent Paper Jams   9 Symptoms of a Spyware Infection   Is Your Mobile Website Stressing People Out?   5 Ways to Spot a Social Engineering Attack   Google to Release Penguin 4.0 Update That Could Potentially Hurt Your Website's Search Engine Ranking  

• Lower Your Business Expenses by Establishing a Print Policy

  In today’s world, businesses are trying to reduce unnecessary paper waste which affects the environment as well as their profitability. Aside from using Document Management Software, an effective printer policy can curtail the exorbitant waste of money and resources businesses see on a daily basis.   Did you know that the average office worker uses 10,000 sheets of copy paper a year? This amount of consumption obviously impacts the environment, and puts a serious dent into the operational budget of any size business.     45% of the paper printed in offices reportedly ends up in the trash at the end of the day.    Much of this is from pages users didn’t even intend on printing.   Many companies may be aware of the amount of wasted paper, but don’t have a handle on how much it may be costing them or what they can do about it. With printer ink costing almost 2000% more than the cost of gas, all those unimportant print jobs really add up. A report from the Gartner Group said that the mismanagement of copiers, printers and faxes can cost businesses between 1-3% of their revenue ...

• Top 10 Tips to Prevent Paper Jams

  

  We’ve all been there. You’re ready to walk out the door for your next presentation, you print the last bits to take with you, and wham! - a paper jam decides to insert itself into your pressing schedule. While there’s a variety of reasons why paper jams can happen, they always seem to occur at the worst possible time. As much as we may hate to hear it, a jam is not always the machine’s fault.    In fact, most paper jams are preventable with proper use and prevention training.   This article is meant to equip you with some tools and insights to combat these trying moments head on and ultimately prevent repeat occurrences. Here’s a handy overview of the top 10 tips to keep your printers and copiers running smoothly:   1. Always thumb through your originals before placing them into the top or side feeder. Be sure to look for frayed edges or bent corners that need to be separated, and of course, double check that all staples have been removed. It’s also very important to make sure that your originals are ‎loaded ...