Connect with us on social media      
BIS Office Systems blog

How to Get the Most Bang for Your Buck When Buying Toner
How to Get the Most Bang for Your Buck When Buying Toner

If you’re looking to save money on toner, there are several factors you should consider. Determining what the best bang for your buck is regarding toner may not be as simple as you think. It’s really a question that begins with what kind of machine you are looking for in your business and how often it will be used. 

When choosing this type of office equipment, it’s important to factor in the cost savings and peace of mind that a managed services contract would provide. 


Managed Print Services
is a program offered by print providers that provides a customized solution for all aspects of your company’s printing needs at an affordable fixed price. With a managed services plan, you typically receive:

High quality compatible or name brand toner 
Automatic toner shipments on an as needed basis
Quick response time for repairs
First-rate service 
Worry-free monitoring of your machine 

“It isn’t always about the price. Points to consider are product warranties and return policies. While there is always going to be a cheaper source, dealing with someone local who guarantees their product removes the worry about guessing if you will receive a quality product when you by a compatible brand toner. Always buy from a reputable source.“ 
– Teryn Colvin, Document Solutions Architect and Project Manager at BIS Office Systems.

Our experts advise customers to evaluate: 

Can you get by with just black and white? Do you need to invest in color printing? 

What is your company’s expected print volume?

You want to ensure you’re getting a machine that can match your needs.

Devices often quote a monthly maximum number of prints the machine can handle per month. If possible calculate the number of prints per employee for the office and ensure the device is capable of meeting those demands.

Owning or leasing an in-house copier is far more cost-effective than outsourcing your copying needs. In fact, total savings can exceed $9,200! That breaks down to $0.40 per page in-house versus $1.60 per page outsourced for the same job. That makes owning or leasing a no-brainer. So which model should you choose?

In order to choose the right copier or printer for your business, you need to know your options. These devices typically fall into four categories:

1. Black and White Copiers.

These copiers are typically the most inexpensive, and they save on the costlier consumables, like toner cartridges, required by color copiers. They also offer more bare bones technology, usually focusing on straightforward copying, faxing and scanning. They offer print speeds of 30 to 140 pages per minute (ppm), paper capacities of 100 sheets in the tray and 440 in the cassette. Costs range from $2,300 to $16,000 or higher.

2. Color Copiers.

These models offer high-resolution reproductions of a wide range of source material. They are commonly used to create multicolor brochures, pamphlets and presentations, with resolutions ranging from 600 x 600 dpi to 2,400 x 600 dpi. Print speeds average 40 to 90 ppm, with paper capacities that start around 1,000 sheets in the tray and may also include 500 to 1,500 additional sheets in a backup cassette. Costs start at around $23,000 to $33,000 for midrange models and can exceed $50,000 depending on features.

3. All-In-One Copiers (AIO).

These copiers are essentially desktop models, but they make be multifunctional as well. They typically include only basic functionalities like print, scan and fax. Resolutions range from 300 x 300 dpi to 1,200 x 600 dpi, and output speeds range from 19 to 30 ppm. They are normally priced between $150 for basic models and $600 for high-end models.

4. Multifunctional Printer (MFP).

These are quickly becoming the most popular models among businesses of all sizes. By providing a wide range of communication technologies, they eliminate unnecessary equipment and labor. All models typically include print, scan and fax options. However, the levels of quality and finishing required can make them vastly different. 


Whether you choose an all-in-one system to lease or you buy outright your office equipment from us, you can rest assured that we stand by our compatible brand of toner 100% with satisfaction guaranteed.  Our toner cartridges are manufactured to the industry’s highest standards, meeting or exceeding OEM (Original Equipment Manufacturer) yield and print quality. 

 

Make the switch today risk-free. If you are unsatisfied for any reason, we’ll refund your money – no questions asked.  

BIS Office Systems is only a call away for your free cost-savings quote at 251-476-3113.


What You Need to Know About Toner
What You Need to Know About Toner

Toner is a major component to your printer. Without toner, you would not be able to print because the toner is the color that gets put on the page. Ink cartridges are very similar to toners, except that ink cartridges are used in inkjet printers while toner cartridges are used in laser printers. Laser printers are the type of printer that most businesses use. This is because laser printers are more efficient and can print a larger volume of black and white pages much faster than most inkjet printers.

 

Inkjet printers are mainly used for home, personal printing or printing that requires a lot of color. While laser printers are excellent for users that print a high volume of pages regularly which is why many businesses prefer laser over inkjet. The cost per page and regular maintenance is usually lower than an inkjet printer too. Laser printers have the capability to print pages at a much faster rate – think about 20 pages per minute versus about five pages per minutes with an inkjet printer.


So, if you are a business that has invested in a laser printer, toner is an essential part of the operation. Toner is comprised of a fine powder that can be magnetically charged. This magnetic charge is picked up by the electrically-charged drum and the toner particles are lifted and rolled onto the page in the shape or form you want to be printed. A laser in the printer glues these toner particles to the page using heat.

 

Toner powder comes in black, white, clear, cyan, magenta and yellow. The powder has tiny, fine particles of plastic mixed in that adheres the color to the page when it goes through the fuser (which heats the mixture). This mixture creates a crisp and lasting image on the paper.


Original Equipment Manufacturer, or OEM, refers to toner that is made by the same brand as your printer. As BIS Office Systems, we carry OEM toner for virtually every make and model printer on the market. The best part about buying toner through us is that you will find it here for much less than your typical office supply store. We also make our own line of BIS | Office Systems private label toners. An industry leader OEM manufactures our toner to ensure quality and a best-in-class product.

 

Toner typically should be changed every 2,000 pages or so. This is another differentiator from inkjet printers.  Laser printer toner cartridges can last a very long time compared to inkjet printer cartridges, which usually last about 500 pages before needing to be replaced.

 

Taking care of your printer, doing regular maintenance and cleaning, and cleaning your toner cartridges will keep your printer running efficiently and increase its lifespan.

 

 Some tips to clean your toner:

·         Wipe the toner cartridge with an activated toner cloth. The toner cloth works to attract and catch toner particles that               other cloths would not pick up.

·         Use a toner vacuum to suck out any spilled toner on the inside of your printer.

·         Use a clean paintbrush to clean hard-to-reach nooks and crannies in your printer.

·         Wash the paper feed roller using rubbing alcohol.